For boutiques, new agents and growing teams
Campaign operations and compliance for boutique real estate agencies
Every listing, vendor update, AML check and Form 2 in one board, so nothing lives on a whiteboard or in one person's head.
The problem
Your campaigns run on one person's memory
In most independent agencies, one person keeps every listing on track, usually a PA or listings coordinator. It lives in their head, on a whiteboard, or across WhatsApp threads. It works until they're on leave, they're flat out, or they leave. Then the next person starts from nothing. With AgencyOps, everything they need is already on the board.
Since 1 July, agents also carry AML/CTF obligations. "We'll remember to check" is no longer good enough.
What it does
One board for every campaign
Prep and launch gates
AML, Form 2, marketing paid and tenant consents tracked on every listing. Bookings stay locked until AML is recorded.
Vendor updates you approve
Weekly drafts built from each campaign's enquiries, open home numbers and feedback. Your team reviews and sends; nothing goes out on its own.
Open homes and runs
Times, access, keys and lockboxes for every property, tenant confirmations, and a run sheet for each staff member.
Contract to settlement
Finance, building and pest, and settlement dates tracked as chase dates, plus buyer-side AML due dates.
That's the core. There's more under the hood, and new features are shaped by the agencies using it.
Ask what else it does →Two ways to work with us
Run it yourself, or have us run it for you
Use it yourself
For agencies with someone already handling campaigns. Your team runs the board, and AgencyOps keeps every listing, vendor update and compliance check in order.
- Your own private board
- Two-week trial on your real listings
- Your team stays in control of every message
Have us run your campaigns
For new agents and lean teams without a PA or listings coordinator. People who have managed campaigns in a working agency run yours on AgencyOps, so you can focus on listing and selling.
- Vendor updates, bookings and paperwork chased for you
- AML and Form 2 tracked on every listing
- You see everything on your board, any time
How a trial works
Try it on your own listings
- 1
A private board for your agency
Your agency gets its own environment. It isn't shared with anyone else.
- 2
Load your real campaigns
Enter your current listings and see how they look on the board.
- 3
Nothing goes out
Outbound messaging stays switched off for the whole trial, so vendors never hear from it unless you decide to go ahead.
- 4
Two weeks, then decide
Keep it, or walk away and your data is deleted.
Who it's for
Built for boutiques and agents on the way up
Boutique agencies
A small team with a lot of moving parts. One PA or listings coordinator supporting several agents, or agents running their own campaigns.
New agents
Setting up on your own? Start with proper systems from your first listing, instead of untangling a whiteboard later.
Teams planning to grow
Campaigns run the same way whether there are five on the board or fifty, and new people can pick them up on day one.
You don't need an enterprise system. You need to stop things slipping.
Questions
Do I have to change CRMs?
No. Your CRM stays your record of listings and contacts, and AgencyOps works alongside it. Where your CRM allows it, we connect to it directly so your listings come across without double entry. Where it doesn't, we'll get you set up and walk you through it.
Where is my data stored?
In Australia. Each agency runs on its own isolated environment, never a shared database.
What does it cost?
Pricing depends on your agency's size and how many campaigns you have active. Founding rates are available for our first agencies. Get in touch for details.
Who's behind it?
A small Queensland team who care about the health of your business and the people in it. We've worked inside agencies and seen what happens when good people are stretched thin: updates slip, nights run late, and the best staff burn out. AgencyOps exists so your team can do their best work and still go home on time.
Talk to us
Tell us a bit about your agency and which option interests you. We'll take it from there.